Listing Coordinator Wanted

Are you looking for some exciting and rewarding new employment? Or do you know someone who is?

I’ve been having a great year, and want to grow my team to handle some critical tasks that will help keep my business running smoothly. I have posted the following Job Description in various job search sites; why not share it here with my friends on social media?

Please let me know if you or someone you know might be interested.

From: Rumana Jabeen & Associates


Top Producing Real Estate Agent is looking for a LISTING COORDINATOR to support a fast paced real estate sales business. This is NOT a sales position. Listing Coordinator will act as the “Project Manager” for each listing serviced, coordinating all inspectors, contractors, painters, stagers, photographers, etc.

The ideal candidate will have strong organization skills. They must be able to effectively multi-task and work with shifting deadlines and priorities. Real Estate related experience is preferred. Must be proficient in Microsoft Office Suite and Google platforms. Candidate must live in San Mateo County and own a vehicle, as this is not a work from home position. They must be detail oriented, have strong people skills, a willingness to grow within the position by learning new skills on a continual basis, and the desire to be part of team growth. They must be able to work semi-independently and dress professionally.

As “Project Manager” for each transaction, a key trait will be the ability to see each task through to the very end and ensure tasks are completed in a thorough and acceptable manner. The Listing Coordinator must be able to handle a variety of concurrent tasks and juggle changing priorities while still completing all tasks on time. Flexibility is required, as evening and weekend work will be necessary at times.  

Our ideal candidate will demonstrate the following:

Prepare and deliver Pre-listing packages
Coordinate with the listing agent pre-listing preparation 
Schedule property inspections and coordinate home preparation with various vendors
Inspect in-progress and completed vendor work and report back to agent/owner
Create real estate ads, order For Sale sign up and down, organize weekly open houses (in the future) and Virtual Tours
Follow up with agent showings daily and keep log on a spreadsheet
Transcribe agent notes into documents for clients and agents
Occasional social media posting on behalf of team agents
Write letters and emails to clients in a timely manner      
General office tasks; filing, improving systems, heavy phones during peak season

Enthusiastic, confident, energetic, friendly, reliable and self motivated
Professional in appearance and demeanor
Strong work ethic, integrity and core values
Team player and a good sense of humor
Ability work under tight deadlines when necessary
Excellent administrative and organizational skills
Ability to initiate and work multiple priority projects concurrently
Detail oriented – this position requires coordination and excellent follow-up
Flexible and willing to visit property project sitesReliable critical thinking skills
Detail oriented (recognizing legal documents & deadlines)
Takes pride in neat, accurate work
Capable computer skills, should be proficient in: MS Office Suite, Google platform, and photo software 
Must have initiative, accuracy, diplomacy, personal judgment
Impeccable customer service skills
Articulate communication skills – speaks courteously, clearly and patiently
Good writing and grammar skills

Must have dependable car and be able to visit properties and run errands
Must live on and know the Peninsula
SEEKING LONG TERM EMPLOYMENT, with salary growth potential

Negotiable, depending on experience, up to $65,000

Send resume by pdf with letter of interest to:

Categorized in:

This post was written by Rumana Jabeen

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